Top 20 Collaboration Software For Productivity and Engagement

Imagine a world where your team effortlessly connects, ideas flow like a chat with a friend, and projects get done without a headache. That’s the beauty of collaboration software options. With these tools, collaboration becomes the smooth, well-choreographed dance your team deserves. Luckily for you, we found the top collaboration software for your team.

Zight | June 06, 2019 | 21 min read time

Article Last Updated: January 15, 2024

Top 20 Collaboration Software For Productivity and Engagement

Raise your hand if you want to improve team collaboration and efficiency at your company. We thought so! Fortunately, there are many technology solutions on the market to help keep your squad connected and working in perfect harmony.

But which collaboration software is right for your organization? That’s what we’ll discuss in this article. First, we’ll explain what collaboration software really is. Then, we’ll list the 20 best solutions on the market. Sound like a plan? Then let’s get this party started!

What’s Collaboration Software?

For the purpose of this article, we’ll define collaboration software as any app that helps a group of people work together (or collaborate) more efficiently.

The list below contains project management tools and communication solutions. We’ve even included a video conferencing app. What binds them all together, though, is their ability to facilitate teamwork better. Make sense? Great, let’s dive in!

The Top 20 Team Collaboration Software Solutions

Here are the 20 best options for collaboration software in 2024. Each of these tools will help your team work more efficiently and improve productivity. The trick is choosing the perfect solution for your unique company and situation.

Video Collaboration Tools

1. Zight

collaboration software

Zight is visual communication done right. It’s an intuitive combination of screenshot and screen recorder tool, GIF creator, and picture annotator, allowing teams to quickly share ideas and overcome traditional communication barriers.

Does this sound familiar? You begin to review a project sent to you by a colleague. The work is good, but you have a few recommendations. So you get busy typing, describing the changes you’d like to see. After 15 minutes, you realize you’ve written a 500-word email, but the point you’re trying to make still isn’t clear.

This is where Zight comes to the rescue. Rather than typing out your thoughts — a time-consuming and easily misinterpreted process — you can activate the all-in-one app, eliminating the need for multiple solutions.

Zight aligns teams with its comprehensive features designed to improve understanding, reduce meetings, facilitate training and onboarding, and enhance updates and presentations. How do you ask? Let’s dive in and learn why we found Zight to be the best team collaboration software!

a). All-in-One App

Whether it’s screenshots, videos, screen recordings, or GIFs, Zight provides a unified application for a seamless collaborative experience. Users can take full or partial screenshots and dynamically record screens, streamlining the content creation.

This streamlines the user experience, eliminating the need to juggle between multiple applications for different purposes. Zight’s user-friendly approach enhances productivity by providing a unified space for diverse communication needs.

b). Annotations for Precision

Adding a layer of precision to the collaborative process, there is an annotation tool packed with quick drawings, arrows, lines, emojis, and other shapes. Support teams leverage the collaboration tool’s screen recorder and image annotation features to explain intricate topics swiftly, engaging customers meaningfully and streamlining communication efforts without added complexities. This results in a streamlined workflow and increased productivity.

c). Organized Content Management with Collections

In addition, keeping the collaborative process organized is paramount, and Zight facilitates this by creating folders known as collections. These folders become repositories for content creation, ensuring easy retrieval and streamlined team-sharing.

This feature in the collaboration tool allows users to store and organize content creations, making it effortlessly easier to find items quickly and share them with team members, contributing to improved efficiency and productivity.

d). Annotations, Analytics, and Embedding for Efficiency

Adding a layer of efficiency, Zight incorporates annotations for clarity, analytics for insights into content engagement, and embedding options for easy sharing across platforms. Analytics features provide visibility into content views, enabling users to track productivity and engagement effectively.

Zight further simplifies collaboration by offering easy embedding capabilities. Users can effortlessly embed content without coding, providing flexibility in sharing across various platforms, saving valuable time, and enhancing overall productivity. The platform’s sharing methods offer embed codes that can be copied and pasted wherever content needs to appear.

e). In-depth Analytics and Customization

Acknowledging the variety of individual workflows, Zight goes the extra mile by allowing users to customize shortcuts according to their preferences. Zight’s analytics feature provides valuable insights, revealing the reach and impact of shared content.

Weekly productivity reports help users track their own efficiency, fostering continuous improvement. Additionally, Zight offers customization options, allowing users to tailor shortcuts, roles, permissions, and workflows to suit their specific needs.

This personalization enhances user experience, making Zight seamlessly integrate into existing workflows, resulting in increased productivity.

f). Integration Harmony

Zight’s compatibility extends beyond its primary features, seamlessly integrating with other popular software solutions like Trello, Google Docs, Slack, and Zapier. This ensures that Zight becomes integral to existing workflows, seamlessly complementing most company technology stacks.

Pricing Plans

  • Free– $0
  • Pro– $9.95 Per User Monthly (annually)
  • Team– $8 Per User Monthly (annually)
  • Enterprise– Get a Quote

2. Highfive‍

Highfive is a video conferencing tool unlike any other you’ve tried before. The team behind the app has reimagined digital meeting rooms, making them easier to use and more intelligent and offering professional features for a modest price.

Traditionally, digital meetings have always been a bit of a pain. Sure, connecting with colleagues from anywhere in the world is incredibly convenient. But app compatibility, pin codes, and other nuisances always frustrate users and cause virtual gatherings to start late.

Not with Highfive. Users can join meetings from their web browsers or smartphone apps without downloading anything or typing in a PIN code. Highfivers join, converse for however long they need to — there is no meeting length limit — and then return to whatever they need to do.

What about in-meeting features? Highfive has plenty, including recording functionality and encrypted group chat capability. For teams that use (or plan to use) video conferencing regularly, Highfive offers hardware to enhance both the video and audio of your meetings.

In the world of collaboration software, Highfive has earned its spot on our list with the amazing features mentioned above and integrations with other well-loved tools like Slack and Google.

Pricing Plans

  • Free Trial
  • Essential– $99/month/room
  • Standard– $149/month/room
  • Professional– $199/month/room

Project Management Collaboration Tools

3. Slack‍

Slack is a communication and team collaboration software that “moves work forward.” In simplified terms, it’s a messaging app on steroids that aims to help colleagues converse quicker and more efficiently than ever before.

Team conversations can be organized into channels. For example, your entire company can join the same Slack group. But each department — marketing, sales, customer support, etc. — can have its dedicated channel. That way, the sales team won’t be constantly bombarded with marketing messages and vice versa.

And unlike long email chains, if a team member no longer wants to be a part of the conversation, they can leave a channel and cease receiving notifications. They can simply rejoin the channel and participate if they ever need to re-engage.

All messages posted in Slack are saved and searchable. Because of this neat and tidy organizational feature, teams can communicate much quicker, recall the information they need on time, and boost productivity.

Other important Slack features include in-app video chat, easy file sharing, and integrations with Trello, Zoom, Salesforce, and more. For teams looking for project collaboration tools that improve communication, Slack is an excellent option.

Pricing Plans

  • Free plan
  • Pro- $7.25 per active user per month
  • Business+- $12.50 per active user per month
  • Enterprise Grid– Contact sales

4. Trello

Trello is a collaboration software and project management tool that’s both powerful and simple to use. It’s based on the Kanban methodology, a scheduling system developed by Toyota. Here’s how it works:

  1. Users create Trello boards for every project or project type they’re working on. For example, a marketing team might have a board dedicated to its company’s blog. Boards are given names (in this case, “Blog”), and each collaborator is invited to view them.
  2. Next, users create lists that act as steps in a workflow. Returning to our previous example, the marketing team creates four lists for its “Blog” board: “Ideas,” “Writing,” “Editing” and” Published.” Each list is shown as a separate column on the Trello board.
  3. Then, users add cards to each list. Cards are specific tasks that need to be completed or tidbits of information that need to be organized. The marketing team creates an individual card for every blog post idea.
  4. Once a card is created, it can be clicked on, and details such as due dates, checklists, comments, and more can be added. This is where effective collaboration starts to happen. Anyone who has access to the Trello board can edit a card.
  5. Lastly, Trello works on a drag-and-drop basis. By that, we mean cards can easily be dragged from one list to another for easy project management. For instance, once the marketing team selects a blog idea to write about, they move that specific card out of the “Ideas” list and into the “Writing” list. This continues until the card makes it all the way to the “Published” list, where it stays for a while before being archived.

See how simple that is? Trello allows your whole team to interact with each other productively. And because the tool is available on every device, team members can always stay up to date, no matter where they are. For the final cherry on top, Trello also integrates with Zight (mentioned below), MailChimp, Evernote, Intercom, and many more.

Pricing Plans

  • Free– $0
  • Standard– $5
  • Premium– $10
  • Enterprise– $17.50

5. Airtable

Airtable allows users to work the way they want to. It’s a flexible team collaboration software that’s one part spreadsheet, one part database, and all parts organizational awesomeness.

You can view tasks in a standard grid format, in Kanban mode (similar to the Trello approach), as a calendar, and more. No matter which project you’re working on, Airtable will provide you with the perfect way to view it.

But Airtable is more than just a pretty and customizable interface. It offers many convenient project collaboration tools, too. Users can add images, links, and comments to every created task. This improves productivity and makes communication between colleagues simple. And because Airtable is updated in real-time, each team member will always have the latest information whenever they log in.

Like the other apps on this list, Airtable integrates with various tools such as G Suite, Slack, and the most popular social media channels.

Pricing Plans

  • Free
  • Team– $20 per seat/month billed annually
  • Business– $45 per seat/month billed annually
  • Enterprise Scale– Contact sales

6. Asana

Asana is another popular work and project management platform. The tool was created by two ex-Facebook employees back in 2008. Now, over a decade later, the collaboration software is used by teams at Google, Uber, Airbnb, and many more.

But what makes Asana so great? Every feature included with the app is designed to keep users focused on their goals and move them closer to achieving success. First, teams add projects and tasks that can be viewed via a grid, calendar, timeline, or Kanban-styled interface. Then, due dates, priority levels, and project leads can be assigned to each task.

Once a task has been created, users can add files and comments to them. This ensures that everything needed to complete a project is stored in one place, and that team members can easily discuss project ideas and progress. Are you new to project management and feeling overwhelmed? Asana offers a wealth of unique templates specifically designed for marketing, HR, Engineering, and Design teams. Just choose the field you work in and the type of project you’re attempting to complete (editorial calendar, sprint planning, etc.) and get started.

Lastly, Asana integrates with most of your favourite tools, including Zapier, Microsoft 365, Adobe Creative Cloud, Salesforce, Google, and others.

Pricing Plans

  • Basic– $0
  • Premium– $10.99
  • Business– $24.99

7. Teamweek

Effective team collaboration can’t happen if you and your colleagues can’t agree. Teamweek helps teams sync schedules and complete work more efficiently via its intuitive project planning app. Never miss another deadline again!

Teamweek is highly visual, making it easy and fun to use. Different tasks performed by different team members can be color-coded so you always know, at a glance, who’s working on what. Better yet, Teamweek features drag-and-drop functionality, meaning the color-coded tasks we discussed can be easily moved around your team calendar when needed.

Once a specific task is clicked on, important information such as a checklist, project notes, and a desired due date can be added. In other words, everything you and your team need to finish projects on time and at the high-quality standard you expect.

If you’re looking for an easy way to get team members on the same page and facilitate collaboration, Teamweek is an excellent option.

Pricing Plans

  • Free plan – for a limited time of up to five people
  • For 10 people – $39 per month
  • For 20 people – $79 per month
  • For 40 people – $149 per month
  • For 100 people – $299 per month

8. Jira

Jira’s forte lies in its unparalleled project management capabilities. It goes beyond the ordinary, offering teams a robust platform where projects evolve seamlessly. From task tracking to project monitoring, Jira’s dynamic features ensure no detail is overlooked, making it a quintessential choice for teams navigating the complexities of modern projects.

In addition, Jira stands out with its agile workflows. It’s not just about adapting to change; it’s about embracing it with precision. Jira’s agile methodologies empower teams to respond swiftly to evolving project requirements, ensuring that collaboration remains agile, responsive, and in tune with the dynamic needs of the business landscape.

One size does not fit all, and Jira understands this implicitly. The platform’s customization prowess allows teams to tailor Jira to their unique workflows and processes. It’s not just collaboration; it’s collaboration on your terms. Jira becomes an extension of your team’s DNA, fostering a collaborative environment that aligns seamlessly with your specific needs.

Jira excels and keeps teams connected and synchronized. Whether instant updates, collaborative editing, or transparent communication, Jira ensures collaboration never falters. It’s not just about working together; it’s about working together in the moment.

Pricing Plans

  • Free– per user, $0 monthly total
  • Standard– $8.15 per user, $81.50 monthly total
  • Premium– $16 per user, $160 monthly total
  • Enterprise– per user, $81.50 monthly total

9. Smartsheet

Smartsheet is like a supercharged spreadsheet that makes handling big projects a breeze. It’s not just for small tasks – it’s got the power to handle big, enterprise-level projects and portfolios.

So, why choose Smartsheet as one of the best online collaboration tools? Well, it’s designed with big businesses in mind, meaning it’s super secure. If you’re all about virtual teamwork but also want to keep your data safe and sound, Smartsheet is the way to go. It gives you control over who can see what with its access controls, ensuring only the right employees can peek at specific info.

The platform’s standout features include request forms and approval workflows, ensuring the seamless and timely transfer of data to the right individuals—a key factor in enhancing team productivity and engagement. This aligns with the overarching theme of enhancing team productivity and engagement through optimal collaboration tools.

Smartsheet is the go-to for businesses wanting easy project management, data security, and awesome teamwork. Say goodbye to messy tasks and hello to organized victories with Smartsheet by your side.

Pricing Plans

  • Free– $0
  • Pro– $7 per user/month, billed yearly
  • Business– $25 per user/month, billed yearly
  • Enterprise– Contact sales

10. Podio

Podio is a powerful workplace collaboration hub used by industry heavyweights like Sony, Time Warner Cable, and the NFL. Why? Because it’s a proven tool to help professional teams work better while reducing distractions and confusion.

Like some collaboration software mentioned in this article, Podio allows its users to view their work differently, from simple tables to dynamic cardboards. Want to see the workload for your entire team? Podio can accommodate. Ready to view just the tasks that have been assigned to you? Podio can make that happen as well.

One unique feature of Podio is its peer recognition capability. Workers recognized for their efforts are likelier to enjoy their jobs and contribute to a positive office culture. Lean into this by allowing your team members to identify each other in Podio.

Whether you’re looking for an app to manage projects, facilitate work conversations, share files, or do something else entirely, Podio is a strong choice.

Pricing Plans

  • Free– $0
  • Plus– $11.20 per month
  • Premium-$19.20 per month

11. Proofhub

ProofHub is a project management platform accessible through the web, encompassing task management, calendars, and file-sharing functionalities. Its proofing services enable team members to assess the accuracy of documents and various files, thereby streamlining the approval process.

The collaboration software is designed for all skill levels, ensuring ease of use and intuitive navigation. It provides extensive customization options, allowing teams to tailor the platform to their specific needs through features such as custom roles, permissions, and workflows.

This collaboration tool offers an online workspace to arrange files, collaborate on notes, and track daily progress. The online proofing tool facilitates the review and approval of files. Additionally, detailed Gantt charts assist in the seamless planning of your project by presenting it in visually accessible timelines.

Moreover, ProofHub facilitates seamless integration with other tools like Google Drive, Slack, and Dropbox, enabling easy access and sharing of important files across different platforms.

Pricing Plans

  • Essential– $45/month, billed annually
  • Ultimate Control– $89/month, billed annually

Cloud-Based Collaboration Tools

12. G Suite

G Suite, offered by Google, is a collection of 19 apps that help teams collaborate in various ways, getting work done more efficiently. A few of the more popular tools included are Docs, Drive, and Hangouts.

Docs is an online word processor that anyone on any internet-enabled device can access. Multiple people can work on the same piece simultaneously, edits are updated in real-time, and team members can communicate via the built-in chat feature.

Drive is a cloud storage service that allows colleagues to access and share files from one secure location easily. The Business and Enterprise editions offer flexible storage options and data loss protection, so your files are always within reach.

And finally, Hangouts is a video conferencing app that allows teams to interact face-to-face — even if they happen to be on opposite sides of the world. Meetings are easy to set up, and users can join via smartphones, tablets, or computers.

All in all, G Suite is a fantastic collection of project collaboration tools that would work for almost any team in any industry.

Pricing Plans

  • Business Starter– $6 per user per month
  • Business Standard– $12 per user per month
  • Business Plus– $18 per user per month
  • Enterprise– Contact sales

13. Monday.com

Monday.com is a robust, cloud-based project management software that facilitates seamless collaboration, progress tracking, and improved communication. Its architecture is tailored to empower teams, offering a comprehensive suite of tools to elevate project management efficiency.

Team members rejoice as Monday.com simplifies task assignments, allowing them to allocate responsibilities, set deadlines and milestones, and monitor team performance effortlessly. The intuitive interface ensures that project management becomes a streamlined process rather than a daunting challenge.

One of Monday.com’s standout features is its provision of real-time visibility into workflows. This ensures that every team member is on the same page regarding deadlines, expectations, and overall project progress. Transparent communication is not just encouraged; it’s embedded in the platform’s DNA.

While Monday.com doesn’t offer an in-built chat messaging feature, it acknowledges the importance of seamless communication. With compatibility with tools like Slack, Microsoft Teams, or Zoom, Monday.com ensures that teams can foster communication without boundaries, enhancing overall productivity.

Monday.com recognizes that not all teams operate in the same way. Its flexibility accommodates diverse work styles, allowing customization to fit each team’s unique needs and preferences. This adaptability ensures that Monday.com isn’t a one-size-fits-all solution but a versatile platform that molds to your team’s dynamics.

Monday.com strikes a delicate balance between simplicity and power. While it offers robust features for intricate project management, it doesn’t overwhelm users with unnecessary complexities. Navigating the platform remains intuitive, ensuring teams can harness its potential without a steep learning curve.

Pricing Plans

  • Free– $0 seat per month
  • Basic– $8 seat per month
  • Standard– $16 seat per month
  • Pro– $16 seat per month
  • Enterprise– Contact sales

Time Tracking Collaboration Software

14. Toggl Track

Toggle Track is a versatile solution tailored to ensure efficient time tracking. As part of the Toggl suite, which includes Track, Plan, and Hire catering to time-tracking, project management, and HR needs, respectively, Toggl Track ensures teams have a transparent and effective approach to time management.

Ideal for remote teams and those operating on hourly billing models, Toggl Track combines time tracking with advanced features, positioning itself as a strategic choice for comprehensive Work OS.

Other team collaboration features include:

  • Calendar-based workspace, offering teams an intuitive interface to track and manage time efficiently.
  • Web-based functionality complemented by desktop and mobile apps ensures accessibility across diverse platforms, fostering flexibility for remote teams.
  • Simplifying time tracking further with browser extensions allows users to monitor time spent within various applications effortlessly.
  • Users can benefit from features such as reminders and auto-tracking, enhancing the precision and efficiency of time management.
  • Compatibility with over 100 app integrations, ensuring seamless collaboration with other tools that teams may already utilize.
  • Facilitates enhanced communication through scheduled reports sent directly to users’ email inboxes, providing a comprehensive overview of time-related metrics.

Toggl Track is tailored for teams with remote workers seeking a robust solution for tracking project timelines. It particularly shines for companies operating on hourly billing models, providing a transparent and accountable method for client invoicing.

For teams that require not just time tracking but also advanced features such as automation and document creation, Toggl Track positions itself as a strategic choice. It seamlessly combines essential time management with elements contributing to a comprehensive Work OS.

Pricing Plans

  • Free– $0
  • Starter– $10 per user per month
  • Premium– $20 per user per month
  • Enterprise– Custom pricing

Cloud-Based Collaboration Tool

15. Flock

Flock is a multifaceted platform offering a cloud-based platform seamlessly integrating communication and collaboration to achieve their goals collectively. The online collaboration tool offers extensive tools and features, creating a robust ecosystem for streamlined teamwork.

Flock transforms team interactions with its comprehensive communication suite. From real-time chat functionalities to immersive video conferencing capabilities, it provides the essential communication tools for fostering collaboration, whether teams are geographically dispersed or working from a centralized location.

Facilitating a fluid exchange of information, Flock incorporates robust file-sharing capabilities. Teams can seamlessly share and collaborate on content within the platform, whether it’s documents, presentations, or multimedia files. Additionally, including project management features elevates Flock from a mere communication tool to a holistic collaboration hub.

Operational efficiency is at the forefront of Flock’s design philosophy. The platform offers intuitive task tracking, empowering teams to monitor progress and deadlines effectively. This feature enhances accountability and contributes to a more organized and productive workflow.

Flock understands that user experience is paramount. Its intuitive and user-friendly interface ensures that teams can navigate the platform effortlessly. This is particularly valuable for remote teams, where staying connected is not just a necessity but a cornerstone of successful collaboration.

In the era of remote work, Flock stands out as a catalyst for virtual collaboration. It provides the necessary infrastructure for teams to remain connected, regardless of physical location. This goes beyond mere communication; Flock ensures everyone is on the same page and actively working towards shared goals.

Flock’s overarching mission is to foster goal alignment within teams. Providing a centralized platform for communication, file sharing, project management, and task tracking creates an environment where every team member is well-informed and actively contributes to the collective objectives.

Pricing Plans

  • Starter– Free
  • Enterprise– Contact sales
  • Pro– $4.50 /user/month

16. Figma

Figma is a browser-based interface collaborative tool redefining how teams collaborate on developing websites, mobile apps, and digital products in real-time. Focused on enhancing collaboration and productivity for design teams, Figma offers a comprehensive suite of features designed to streamline the design process.

Other features that make it one of the best team collaboration software include:

  • Seamless teamwork by enabling real-time collaboration on design projects, allowing teams to collectively contribute to developing digital assets, fostering a dynamic and iterative design process.
  • Accessibility as a browser-based tool streamlines the onboarding process and empowers users to work on designs from any location with internet connectivity.
  • A user-friendly interface facilitates the easy sharing of designs and invites feedback from team members, stakeholders, and clients. This collaborative feedback loop ensures that all stakeholders are on the same page, expediting the iteration cycle.
  • Offers advanced functionality for generating design specs, facilitating developer handoffs, and exporting code. This feature-rich environment equips designers with tools to bridge the gap between design ideation and implementation.

The collaborative tool provides a user-friendly experience, ensuring seasoned designers and newcomers can easily navigate its features. This focus on user accessibility contributes to the platform’s widespread adoption and positive user experiences.

In addition, developers find value in Figma’s capabilities to produce design specs and facilitate smooth handoffs. The platform’s emphasis on generating code exports enhances the implementation phase, creating a symbiotic relationship between design and development teams.

Pricing Plans

  • Starter– Free
  • Figma Professional– $12 per editor/month
  • Figma Organization– $45 per editor/month
  • Enterprise– $75 per editor/month

Visual Collaboration Tools

17. MindMeister

MindMeister is an excellent digital collaboration tool ideally suited for everyday business scenarios. It introduces a touch of magic with its innovative mind-mapping feature. Think of it as a visual playground where ideas come to life, projects take shape, and brainstorming becomes an exhilarating journey. It’s not just a collaboration tool but a canvas for creative expression, making it indispensable for teams with a flair for the extraordinary.

Thanks to MindMeister’s real-time wizardry, collaboration is no longer a sequential process. Picture this: your team, dispersed but connected, refining a mind map together during a virtual rendezvous. Ideas flow seamlessly, decisions crystallize instantly, and the collective brilliance of your team is synchronized in real-time.

MindMeister empowers teams with a canvas that’s not only dynamic but customizable. Choose from a palette of pre-set map themes, or plunge into the world of customization — colors, styles, formatting, and images at your fingertips. The result? A visual masterpiece that resonates with your team’s unique vibe and aspirations.

The beauty of brilliant ideas lies in sharing them, and MindMeister makes it a breeze. Seamlessly share your mind maps directly with your collaborators, creating a collaborative symphony within your team. But why stop there? MindMeister lets you make your mind maps public, extending the brilliance beyond the confines of your team for the world to witness.

Lastly, MindMeister recognizes that one size doesn’t fit all, offering a treasure trove of templates. Whether it’s organizing projects or sculpting workflows, the platform provides diverse templates catering to every team’s unique needs. Choose your structure, streamline your workflow, and elevate your efficiency game.

Pricing Plans

  • Basic– Free
  • Personal– $3.50 Per User/Month
  • Pro– $5.50 Per User/Month
  • Business– $8.50 Per User/Month

Communication and Collaboration Tool

18. Yammer

Last but not least, we have Yammer, an enterprise social network owned by Microsoft and included in the Office 365 suite of products. The app’s interface is similar to Facebook and allows teams to communicate fun and engagingly while staying up to date on office happenings.

Collaboration in Yammer happens in groups. Once you’ve joined a group, you can ask and answer questions, read company updates, and recognize your co-workers — all via an entertaining social media-style feed.

If your team already uses Microsoft Office 365, Yammer is an excellent addition. But you don’t have to be a Microsoft user to enjoy the tool. Anyone with a computer or smartphone can use it to better communicate with colleagues.

Pricing Plans

Microsoft 365 with Yammer incorporated offers four license pricing options:

  • Office 365 E1 starts at $10.00 per user per month (annual subscription)
  • Office 365 E3 starts at $23.00 per user per month on an annual subscription
  • Office 365 E5 starts at $38.00 per user per month on an annual subscription
  • Microsoft 365 Apps for Enterprise start at $12.00 per user per month on an annual subscription

19. Hive

Hive consolidates all aspects of work within a unified dashboard. From task management to real-time communication, collaborative scheduling, file sharing, and project progress tracking—Hive ensures a comprehensive and streamlined work experience.

Communication should enhance, not impede, workflow. Hive seamlessly integrates chat, email functionalities, and collaborative notes, providing a frictionless communication experience. No steep learning curves—just intuitive interaction.

Whether you’re steering a startup or navigating the complexities of a large corporation, Hive accommodates teams of any size. Its versatility makes it an adaptable and practical choice for diverse team structures.

Recognizing that every team has its unique rhythm, Hive offers flexibility and intuitiveness. It molds to your workflow instead of imposing rigid structures, empowering your team to work the way that suits them best.

Hive exceeds geographical constraints, facilitating seamless collaboration across borders. This quality makes it an ideal choice for remote and globally dispersed teams.

The vote of confidence from industry giants like Starbucks, Comcast, and Toyota adds a layer of credibility to Hive. While it doesn’t promise revolutionary transformations, the fact that these renowned entities rely on it underscores its reliability and practicality.

Pricing Plans

  • Free– $0
  • Teams– $12/ month per user
  • Enterprise– Contact sales

Creative Collaboration Tools

20. Ziflow

Ziflow is a collaborative platform designed for multimedia projects and creative assets. It is one of the team collaboration tools that are well-suited to cater to the requirements of design, content creation, marketing, and other teams engaged in creative pursuits.

One of the big reasons Ziflow made it to our list is its unique capabilities for facilitating collaboration on creative assets. It emphasizes feedback, offering tools such as commenting, approvals, and review workflows to ensure adherence to your creative processes.

Another notable feature relevant as a team collaboration tool is the ability to comment on specific frames within a video, allowing for precise feedback. Additionally, the collaboration tool is equipped with automation capabilities, enabling you to expedite processes and reduce the manual workload for your team. This focus on enhancing collaboration and efficiency aligns with the distinct needs of creative teams.

Pricing Plans

  • Free– $0
  • Standard– $199 per month billed yearly
  • Pro– $329 per month billed yearly
  • Enterprise– Contact sales

The Right Project Collaboration Tools for Your Team

The “right” tools for your team will depend on your budget, the people you work with, and your team’s personal preferences. However, each collaboration software solution mentioned in this article will make worthy additions to your company’s technology stack.

Ready to give Zight a try for FREE? Our platform enables teams to work at “the speed of sight.” To boost team collaboration and efficiency, join over 3 million other innovators and become a Zight user today. You’ll be glad you did, guaranteed!

Ready to chat with us about how to save time, money and help your team communicate better?