10 Best Scribe Alternatives for Creating Step-by-Step Guides in 2025
Looking to create better SOPs, how-to guides, or onboarding materials? Scribe is a solid tool, but there are now plenty of smart alternatives designed to capture your workflows, explain steps clearly, and simplify the documentation process.
In this guide, we introduce the 10 best Scribe alternatives for 2025, with an overview of each tool, its main features, and pricing. Whether you’re looking for visual documentation, in-app guidance, or AI-powered automation, there’s a platform here that can match or exceed Scribe’s capabilities.
1. Zight
Overview:
Zight is built for teams that need to create clean, effective step-by-step guides. Its inline screenshot functionality lets you capture each stage of a process and compile it into a cohesive, visual walkthrough-ideal for help articles, SOPs, onboarding documentation, and internal knowledge sharing. Once created, guides can be quickly copied or exported into the tools your team already uses, such as Notion, Google Docs, Confluence, and more.
Main Features:
- Screen, webcam, and GIF recording
- Screenshot capture with annotation tools
- Zight AI: step-by-step guides, meeting notes, auto-transcriptions, etc.
Pricing:
- Free plan with basic features
- Pro: $9/month
- Team: $11/month/user
- Enterprise: Contact Sales
2. Guidemaker
Overview:
Guidemaker is built for teams who want to create step-by-step guides without interrupting their workflow. Just turn it on and go about your tasks, Guidemaker will automatically capture screenshots and generate a draft guide using AI. The intuitive editor lets you fine-tune the guide in seconds by adding text, replacing images, or adjusting steps. Once ready, you can share it with teammates, clients, or embed it into your existing knowledge base like Tettra, creating a centralized source of truth for your processes.
Main Features:
- Drag-and-drop guide builder
- Branded templates and layout options
- Shareable links with analytics
Pricing:
- 100% free to use for unlimited guides
3. Tango
Overview:
Tango is a game-changer in the workflow documentation space. By using a browser extension, Tango automatically captures your clicks and inputs as you go through a process, then instantly turns those actions into a beautiful, editable how-to guide. Each step is documented with a screenshot, description, and formatting, saving hours of manual work. Tango is perfect for remote teams, customer support reps, and anyone who needs to create detailed documentation fast. It supports exporting to multiple formats like HTML, PDF, or a shareable link, making it easy to integrate into training manuals, wikis, or onboarding flows.
Main Features:
- Auto-captures workflows via browser extension
- Auto-creates steps with screenshots and text
- Export to PDF, Word, HTML
Pricing:
- Free plan available
- Pro: $24/month/user
- Enterprise: Contact Sales
4. FlowShare
Overview:
FlowShare is a Windows-based desktop application designed to document repetitive workflows with precision. Unlike browser-only tools, FlowShare captures activity across your entire desktop and generates visual documentation automatically. Each click or action is translated into a clean, labeled step, complete with screenshots and descriptions. It’s ideal for IT departments, business analysts, and administrative teams that need to record and communicate complex software procedures. FlowShare also supports exporting to Word, PDF, and HTML, making it flexible for both internal and external use cases.
Main Features:
- Records mouse clicks and screen changes
- Auto-captures steps and adds callouts
- Exports guides in multiple formats
Pricing:
- Free 7-day trial available
- Pro: $45/month/user
- Enterprise: Contact Sales
5. Trainual
Overview:
Trainual is an all-in-one training and process documentation system designed for growing teams. It acts as a centralized hub for onboarding, SOP creation, team training, and internal communication. What makes Trainual unique is its mix of structured training features such as quizzes, role-based content, and progress tracking, combined with multimedia documentation. Whether you’re onboarding a new hire or maintaining compliance documentation, Trainual provides a scalable framework for organizing and delivering your institutional knowledge. It’s perfect for HR, L&D, and operations teams.
Main Features:
- Role-based training content
- SOPs, quizzes, templates
- Embed videos, files, and more
Pricing:
- Small team: $249/month
- Medium team: $279/month
- Growth team: $419/month
- Custom: Contact Sales
6. Guidde
Overview:
Guidde leverages AI to take video documentation to the next level. It enables users to record workflows and automatically enhances them with AI-generated voiceovers, text, and branded visuals. What’s impressive is its ability to transform raw screen recordings into polished, engaging tutorials with minimal effort. Whether you’re supporting customers, educating users, or documenting internal procedures, Guidde streamlines the process and delivers professional-grade results. It also supports team collaboration, version history, and analytics.
Main Features:
- AI voiceovers and screen recording
- Auto-generated video guides
- Custom branding and share options
Pricing:
- Free plan available
- Pro: $23/month/user
- Business: $50/month/user
- Enterprise: Contact Sales
7. HelpHero
Overview:
HelpHero is a no-code platform focused on helping SaaS teams create user onboarding experiences through product tours, tooltips, and in-app messages. Unlike traditional documentation tools, HelpHero integrates directly into your web app, providing real-time guidance where users need it most. You can build onboarding sequences, show new feature alerts, or offer contextual help—all without writing a single line of code. It’s ideal for customer success teams aiming to reduce churn and improve activation.
Main Features:
- Step-by-step product tours
- Custom tooltips and banners
- No developer input needed
Pricing:
- Up to 1,000 MAU: $55/month
- Up to 2,500 MAU: $115/month
- Up to 5,000 MAU: $179/month
- Up to 10,000 MAU: $249/month
- Up to 20,000 MAU: $299/month
- Startup and Enterprise plans: Contact sales for custom pricing
8. UserGuiding
Overview:
UserGuiding offers an intuitive, feature-rich onboarding toolkit to guide new users through your product experience. Its drag-and-drop editor allows for the creation of tooltips, progress checklists, modals, and hotspots without needing development resources. It also includes behavior tracking and user segmentation, enabling teams to create tailored onboarding flows for different user types. UserGuiding is a favorite among product-led growth teams and SaaS platforms aiming to boost adoption and user satisfaction.
Main Features:
- Tooltips, modals, checklists
- Segmentation and targeting
- User behavior analytics
Pricing:
- Free plan with basic features
- Starter: $249/mo
- Growth: $499/mo
- Enterprise: Contact Sales
9. iorad
Overview:
iorad simplifies tutorial creation by recording your actions and instantly converting them into interactive guides. It stands out with its unique interface that presents each step in sequence, allowing viewers to click through tutorials like a live simulation. iorad supports a wide array of export formats including embed codes, PDF, Word, and LMS packages. It’s especially popular among educators, customer support agents, and software trainers who want hands-on tutorials that feel dynamic and user-friendly.
Main Features:
- Interactive step-by-step walkthroughs
- Multiple export formats (LMS, PDF, embed)
- Translation and voiceover support
Pricing:
- Free plan with basic features
- Individual: $200/month
- Team: $500/month
- Enterprise: Contact Sales
10. Loom
Overview:
Loom is a modern screen recording platform designed for async communication, team updates, and walkthroughs. It lets you capture your screen, webcam, or both, and offers instant sharing via link. Recently enhanced with AI tools like automatic transcription and title generation, Loom remains a favorite for product demos, team updates, bug reports, and even personalized video messages. Its clean interface and strong focus on video make it a top choice for visual learners and distributed teams.
Main Features:
- Screen + webcam recording
- Auto-transcription and AI titles
- Viewer insights and comments
Pricing:
- Free: Up to 25 videos
- Business: $15/month/user
- Business + AI: $20/month/user
- Enterprise: Contact Sales
Conclusion
If you’re looking for a Scribe alternative that makes it easy to create clear, step-by-step guides with visuals and flexibility, Zight is a strong choice. It supports screen, webcam, and GIF recording, and includes features like automatic transcriptions, smart titles, and easy sharing options. With tools like Request Video and screenshot annotations, Zight helps you create polished documentation with minimal effort.
Whether you’re training a remote team, building SOPs, or delivering product walkthroughs, Zight offers a practical and user-friendly solution. While other tools on this list have specific strengths, like Trainual for structured onboarding or Tango for browser-based capture, Zight is one of the most well-rounded options for fast, visual documentation.
Try Zight and see how it can help you communicate processes more effectively across your team.
